23 Administrative jobs

Administrative Assistant, Trinitas Classical School   Overview   Trinitas Classical School, in Grand Rapids, MI, is searching for a full-time Administrative Assistant to assist across multiple program areas. Trinitas is a private, independent, classical Christian K-8 school founded in 2006 to partner with Orthodox, Protestant, and Roman Catholic families to guide students toward the wonder, knowledge, and love of God and His world. The Administrative Assistant plays a key role in this mission.   If you would like to be considered for this position, please submit a cover letter and resume to Headmaster Peter Marth at info@trinitasclassical.org.  You may also email the same address or call (616) 855-6518 with any questions.    Qualities and Characteristics   A person of excellent moral character.   Pleasant, engaging, personable, and empathetic as he or she interacts with parents, community members, teachers, students, and others....

God is on the move! And the people at My Father’s World are joining with Him as we develop our gorgeous 340 acre, lake property and a variety of educational and missions-oriented ministries that are furthering God’s Kingdom. If you are ready to join a team making a Kingdom impact, we are inviting you to join us in our love for God, our country, our families, and our neighbors. Based in Rolla, MO, My Father’s World (MFW) is an organization dedicated to rethinking education as well as missions training and Kingdom hospitality with an overarching goal of equipping families to see the world through God’s eyes. As an individual who is detail oriented, loves to serve others, and is ready to learn and grow, our Project Administrator would have the main responsibilities of managing and organizing project details, ordering supplies, and managing receipts for the property maintenance and construction teams of MFW. To the qualified Project Administrator we offer: $20 - $26/hr,...

Administrative Assistant   Favor International, Inc.     Reports to:  US Executive Director of Favor International onsite in Tampa Bay area   Basic Function:  This full-time position is responsible for the daily operation of Favor International and handling the administrative duties of the US division.  Functions include coordinating activities, handling donor communique, writing various correspondence, tracking deadlines, providing basic bookkeeping and payroll functions, producing financial and donor reports, overseeing the integrity of the database, and supporting Favor International teams and partners as needed.    Principal Accountabilities:    Coordinates US functions and activities such as speaking arrangements, calendar of activities and events, Board meeting packets, etc. Handles donor correspondence, stewardship letters and reports Updates database and provides status reports as needed Prepares payroll, pays approved...

We are seeking an experienced Office Manager to be responsible for the general operation of our office. Duties will involve greeting visitors, answering incoming phone calls, purchasing and taking proper inventory, assisting with special projects from different departments. To be successful in this position, you will need to have prior experience in office administration. You will also need to be proficient in Microsoft Office. Responsibilities for Office Manager Oversee and support all administrative duties in the office and ensure that office is operating smoothly Manage office supplies inventory and place orders as necessary Perform receptionist duties: greet visitors, and answer and direct phone calls Receive and sort incoming mail and deliveries, and manage outgoing mail Manage expense reports and office budget Identify opportunities for process and office management improvements, and design and implement new systems Places orders and receives incoming...

Administrative Assistant Status:   Full-time Employment, in-person at the Austin area office Summary: The Administrative Assistant provides administrative support for all staff, including the President, coordinates administrative duties in the office, and helps ensure high levels of organizational effectiveness. Essential Job Functions: Reports to the President & Director of Operations Answer and direct phone calls Greets visitors to the office Organize and schedule appointments Write and distribute mail, email, faxes, and forms Enter donations into database and send thank-you correspondence Enter financial transactions into QuickBooks Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Order office supplies Book travel arrangements Assist in events put on around the state Knowledge, Skills, and Abilities: Mature Christian believer, who demonstrates godly principles in all aspects of life...

Target Staff Type             Paid Work Location   JAARS Waxhaw FTE         1.000 Position Summary           Responsible to prepare and examine financial records, including completion of bank reconciliations and financial analysis for JAARS management. Position Responsibilities               Perform analysis with information from financial systems using trends, statistics, incremental margin analysis, variance to budget, financial ratios and other tools to make recommendations to management Reconciliation of bank statements, funds with donor restriction Cross training in payroll and accounts receivable to provide backup and/or support Collaborate with management to gather information, develop assumptions and understand high level trends Work with leaders across the organization to improve decision making by developing reports, dashboards, Key Performance Indicators (KPI's), and training the organization in the use of these tools Develop budgets and help...

Target Staff Type  Paid Work Location  JAARS Waxhaw FTE 1.000 Position Summary The Inventory Control Manager will lead the activities and tasks to satisfy inventory needs, oversee the inventory levels and meet long-term business requirements. As a subject matter expert resource, this position will assess, analyze, design, develop and assist in the implementation of new inventory processes, policies, workflows and change practice activities within the NetSuite System to continuously improve cost effectiveness, reliability and quality of the Inventory Control function. Act as immediate supervisor for Inventory department staff including coaching, training, performance development, hiring and related management functions.   Position Responsibilities Analyze and recommend inventory control practices, policies, procedures, plans and programs with focus on improving managing inventory needs and inventory investments in a cost effective and reliable manner, including...

The Office Administrator/Bookkeeper provides clerical, administrative, and financial support to all the programs and services provided by the Academy, as may be required for the effective and efficient operation of and reporting on the service.   DUTIES INCLUDE Welcome and direct visitors, coordinate meetings and appointments, and perform clerical tasks like answering phones and responding to emails. Prepare documents, including official correspondence, meeting minutes, memos, newsletters, and presentations. Perform bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking. Communicate with parents regarding their accounts; resolve account issues and answer questions. Manage all financial transactions, post debits and credits, reconcile accounts, and ensure data accuracy and completeness. Prepare journal entries to maintain books of accounts. Provide external documents for corporate tax purposes and as requested by management....

Target Staff Type             Supported/Volunteer Work Location   JAARS Waxhaw FTE         1.000 Position Summary           The Director of Safety and Security is responsible for the protection of JAARS staff, physical assets, proprietary information and reputation. This position establishes and oversees JAARS safety and security programs and provides strategic planning support to JAARS leadership. Position Responsibilities               Design and implement safety and security programs, policies and procedures to provide a safe and secure environment for staff and visitors on the JAARS campus and for staff traveling or working globally Protect JAARS assets and information Support senior leadership in strategic planning Lead safety and security teams Specify and select integrated security systems Comply with regulatory workplace safety requirements Plan and manage program budget Select and manage security service providers and liaise with government and...

Target Staff Type    Supported Work Location    JAARS Waxhaw or Remote FTE    0.500 Position Summary The Engagement Coordinator will seek to promote Refuge 139 trips through various avenues. These trips provide tailor made VBS-style programs for missionary kids (MKs) living overseas while their parents are in important meetings.  Position Responsibilities ·         Promote Refuge 139 in local churches. ·         Maintain the JAARS Refuge 139 website, and interface with service provider for stability and security. ·         Maintain applications and associated forms, reports, and sheets. ·         Keep the Refuge 139 name on the Wycliffe USA website and in Wycliffe USA publications. ·         Maintain the Refuge 139 prayer updates, newsletter, and Facebook account. ·         Maintain flyers and other promotional materials. ·         Maintain and categorize all Refuge 139 pictures and videos. ·         Act as a backup for child safety. Position...

Target Staff Type             Supported/Volunteer Work Location   JAARS Waxhaw FTE         0.500     This can be a full-time or part-time position. Position Summary           The Cross Venture Program Coordinator works with church and school groups that come to learn more about missions, Bible Translation and JAARS. Help others gain a vision for missions and become further engaged with JAARS through managing the logistical and program details required for a successful camp week. The position will use your relational and organizational strengths as you work with a wide variety of people and departments, managing the nuances of hosting a new team of people each week.   Position Responsibilities               Direct, serve and support arriving groups, tending to needs throughout the week Recruit staff, respond to inquiries. Refer to HR to be processed Coordinate program schedule and manage volunteers Coordinate program details with other departments Prepare...

Target Staff Type             Supported/Volunteer Work Location   JAARS Waxhaw FTE         1.000 Position Summary           Provides financial analysis and recommendations to JAARS management.  Works with leaders across the organization to develop reporting, dashboards and Key Performance Indicators to improve decision making.  Assists with implementing new financial software to transform operations at JAARS.  Reports directly to the CFO and interacts with the Senior Leadership Team. Position Responsibilities               Perform analysis with information from financial systems using trends, statistics, incremental margin analysis, variance to budget, financial ratios, and other tools to make recommendations to management Collaborate with management to gather information, develop assumptions, and understand high level trends Work with leaders across the organization to improve decision making by developing reports, dashboards, Key Performance Indicators (KPI's), and...

Target Staff Type            Supported/Volunteer Work Location  JAARS Waxhaw FTE        1.000 Position Summary          Help others gain a vision for missions and become further engaged with JAARS through managing the logistical, project, and program details required for a successful week of service. The position will use your relational and organizational strengths as you work with a wide variety of people and departments, managing the fluid nuances of hosting a new team of people each week. Position Responsibilities             There is no typical day in the life of the Mission Teams Manager, however a typical week may include: Direct, serve, and support arriving teams, tending to needs throughout the week Respond to inquiries and process new applications Coordinate team housing and project arrangements for scheduled teams Participate with team at Facilities devotion Monday and Friday Work with team host to coordinate two meals, speakers and Friday...

Target Staff Type    Supported/Volunteer Work Location    JAARS Waxhaw FTE    0.500 Position Summary Greet and welcome visitors and staff and provide general administrative support for the Aviation department. This is a 20 to 40 hour per week position for a volunteer or a staff person who raises support.   Position Responsibilities Ensure that visitors and callers to the Aviation department are greeted and directed to the appropriate person Track personnel “In & Out of Office” in order to take messages for absent personnel Provide administrative support as requested Monitor the coffee stations to keep them replenished Position Requirements A deep and growing walk with the Lord Jesus that includes your personal spiritual growth and the ability to support others in their spiritual growth Embrace the   vision, mission, and core values of JAARS Excellent organization and communication skills with all levels of staff; a flexible,...

Target Staff Type             Supported/Volunteer       This position has the potential to                                                                                               be a paid position.   Someone is needed in each of these geographic areas: Africa, the Americas, Asia, Pacific.  A total of 4 positions need to be filled.  Work Location   JAARS Waxhaw or Remote      Preferably the JAARS Center, Waxhaw USA or in the assigned region overseas. FTE         1.000 Position Summary           The Global Initiatives Regional Director (GI-RD) will report to and act in support of the VP of Global Initiatives (VP-GI) by overseeing the JAARS GI strategic partnerships, as well as engagement efforts (projects and programs) in the assigned region(s). The GI-RD will be responsible to suggest, develop and implement a JAARS regional GI-Engagement strategy while considering regional current/future realities and JAARS partners' needs. The GI-RD role will act as the point...

Target Staff Type            Supported/Volunteer Work Location  JAARS Waxhaw FTE        0.500 Position Summary          We are looking for a multi-tasker with excellent communication skills and an upbeat attitude.  The candidate should be able to process all applications for any volunteers who desire to go on our trips, providing polite and professional assistance.  The candidate should also be able to handle other related paperwork for each trip. Position Responsibilities              Handle office tasks, such as filing, processing applications, and generating reports Screening applications, providing background checks, keeping good records Mailing or emailing pertinent information to all volunteers Producing trip packets for the team leaders. Use computers to create reports and conduct research. Must be able to work in Google Docs. Maintain polite and professional communication via phone, email, and mail. Position Requirements  A deep and growing walk...

Target Staff Type             Self Supported/Volunteer Work Location   JAARS Waxhaw FTE         1.000 Position Summary           JAARS Health Services exists to provide medical care and related lab and pharmacy services to the missionary, volunteer and paid staff of Wycliffe, SIL, JAARS and their partner organizations for prevention and treatment of illness. The position of Director exists to facilitate the smooth and proper functioning of the clinic. This role includes the oversight of the administrative staff, medical director, laboratory supervisor and medical support staff. Patient care is under the authority and responsibility of the medical director who is medically and legally qualified for this oversight. This position could start as Assistant Director of Health Services, and expand over time.   Position Responsibilities               Ensure adequate staffing with qualified persons for all positions Confirm income and expenses are recorded in a timely...

Target Staff Type             Supported/Volunteer Work Location   JAARS Waxhaw FTE         0.500 Position Summary           Join the team at JAARS Aviation Training where you can leverage your skills for global impact. Position Responsibilities               Manage and record internal and external correspondence Maintain relationships appropriate to the scope of the department Provide logistical support for the management, office and departmental activities Manage applicable departmental databases Coordinate and track department scheduling Plan and communicate departmental activities Collect, synthesize and format information for reports and budgets Take minutes in meetings Position Requirements  A deep and growing walk with the Lord Jesus that includes your personal spiritual growth and the ability to support others in their spiritual growth Embrace the vision, mission and core values of JAARS Good interpersonal skills in working with and...