17 jobs found

CityTeam is a Christian non-profit dedicated to supporting communities by meeting immediate needs and enabling lasting solutions for those struggling with poverty, homelessness, and addiction. Being part of CityTeam is not just a career but a calling. Whether we’re working on the frontlines in Programs or working behind the scenes in Support Services, we feel privileged to use our education, experience, and gifts to love people and bring glory to God.   The Case Manager for the San Jose Women’s Program at House of Grace will be an integral part of our team, providing structure, accountability, stability, and hope for the women in our residential program. The Case Manager is responsible for ensuring safe, quality, professional, and spiritual nurturing of our residents and guests. The Case Manager is responsible for following through on case management procedures and policies for the residents living onsite. This includes data entry, creating reports, and sharing front office administrative tasks. In addition to helping residents with step work and working through their program modules, the Case Manager shall always be concerned with their spiritual welfare. Our environment, which is often filled with laughter, joy, and praise, can often be unpredictable. We are looking for a Case Manager who can pivot quickly, handle disappointment and surprises with grace, and handle conflict in a Christ-like manner. In addition to working cooperatively with others, the Case Manager will need to work with limited supervision, always keeping safety and supervision a top priority. The Case Manager is a full-time non-exempt position. Beyond salary, CityTeam offers a great a great benefit package, including but not limited to Medical, Dental, and Vision insurance, Paid Vacation, Paid Holidays, Paid Sick Leave, and Retirement Benefits. All of this is wrapped up in a Christian environment that values Teamwork, Accountability, Humility, Innovation, and Joy.  Essential Functions Provide supervision for residents and supervise discipline in the area of general behavior and program rules. Oversee residents’ in-house job placement, training, and performance evaluations. Monitor daily program schedules for interns, clients and volunteers. Interview residents, review records, and confer with other professionals in order to clinically evaluate individuals’ mental and physical condition, and to determine their suitability for participation in a specific program. Conduct phone screening and intake new applicants as needed. Confer with family members and others close to residents in order to keep them informed of treatment plan and progress. Maintain a caseload of residents and ensure charts are up to date by performing weekly audits. Complete and maintain accurate records and reports regarding the residents’ history and progress, services provided, and other required information. Assist and keep track of residents’ legal issues relating to court, probation, and other legal issues as they arise. Intervene as an advocate for residents in order to resolve emergency problems in crisis situations. Network and interact with various county and private agencies to secure needed services and benefits on residents’ behalf. Serve as liaison to various vocational rehabilitation services and facilities to insure residents’ timely transition into the vocational component of the program. Provide spiritual leadership and counsel to residents including counseling one on one, group counseling, and planning in-house and outside activities as needed. Perform administrative, front office duties which may include answering the phone, replying to emails, and data entry. Train and coach interns, residents, and volunteers in performing office and program responsibilities. Coordinate resident activities, including facilitating small groups, Bible studies, and classes. Conduct a series of life skills training classes designed to enhance client’s skill levels in a variety of practical areas (i.e., budgeting, parenting, cooking, etc.). Work collaboratively with the Development Team, specifically the Community Engagement Manager & Community Engagement Coordinator to plan, schedule, and host positive experiences for volunteers and potential donors. In conjunction with the counseling and CityTeam @ Work staff, provide adequate supervision and guidance related to employment counseling, skill acquisition and placement. Work with Support Services to meet all requirements and paperwork in a timely manner according to the guidelines established by HR & Finance. Attend and participate in related staff meetings, trainings, and resident review sessions. Be available to transport clients when needed. Follow progress of discharged clients in order to determine effectiveness of treatments. Advocate for CityTeam in your circles of influence and support CityTeam’s fundraising strategy and events. Other duties and special projects as assigned by the Program Manager.   PLEASE NOTE: To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   Required Education and Experience Degree in Social Work, Counseling, or equivalent experience Computer literate and proficient using Microsoft Office Suite and or Google Suite, especially Word and Excel Familiarity with CityTeam, Disciple Making, and addiction recovery principles Good interpersonal skills, with proven ability to communicate with people from diverse backgrounds Must have a valid California driver’s license with a clean record   Preferred Education and Experience 3+ years’ experience in case management or related professional experience CCAPP certification; CADC-1 minimum Supervisory experience including setting goals, performance management, and progressive discipline Facilitation of interactive process group sessions Experience and specific course work in the area of chemical addiction, codependency, crisis intervention, and family dynamics Good written communication skills, experience writing court reports and or assessments   Physical Demands Stand or sit for prolonged amounts of time Walk, bend, twist, crawl & kneel Talk, hear, & smell Occasionally lift and move up to 25 pounds Finger and hand dexterity to feel, handle, and operate objects, tools or controls, and to reach with hands and arms Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and depth perception Drive   Work Conditions This job operates in a professional office environment and residential apartment setting This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines This position will typically work Monday-Friday with occasional evenings and weekends The exact hours will vary depending on ministry scheduling needs. Travel is primarily local during the business day.   Additional Eligibility Qualifications for CityTeam Ministries Must have an intimate, personal relationship with Jesus Christ Must be active in a local Christian body of believers or at least pursuing community with other Christ-followers Must have compatible theology on major issues of CityTeam’s Statement of Faith Must be committed to serving God and the body of Christ

Objective: We are looking for a highly motivated Seasonal Administrative Assistant.  This will begin as a seasonal role, from mid-January to June 26th, but has the potential to transition into a full-time position.  The ideal candidate has a combination of ministry and administrative experience, is highly detailed, and has an extremely strong work ethic.  Although we are a 33-year-old company, we have grown considerably since 2008.  We are in need of capable Administrative Assistants to help us continue that success.   Company Description: High Point is an industry leading, ministry-minded travel resource for churches, missions agencies, Christian schools and para-church organizations.  Our goal is to help ministries and churches with logistical aspects of trip planning, save them time and money in the process, allowing them to spend more time making Christ famous.    High Point is a growing company with a great family atmosphere.  Last year alone we sent over 45,000 people on international missions.  We are not just trying to fill a functional job description, but are looking for an applicant who will become a key member of our team.   Seasonal Administrative Assistant - Job Profile and Description The job of the Seasonal Administrative Assistant is to provide administrative support regarding all aspects of airfare-related travel information.  You will work in conjunction with our sales team, coordinator team, and multiple vendors, to coordinate the entire airfare process, by treating each trip as a unique and defined project.  This process includes processing and sending quotes, arranging for the booking of tickets, issuing tickets, tracking payments of clients and due dates for vendors, managing deadlines and preparing final travel documents for the client.    Duties and Responsibilities Assisting Sales Account Representatives and Executives with their client’s airfare quotes. Work with our vendors to book tickets for the clients. Collecting payments and other transactions from the clients and maintaining applicable records. Helping to secure needed information so that travel documents can be correctly issued. Problem solve when difficult circumstances arise in order to serve the client and minimize mistakes.   Skills and Specifications High attention to detail A mindset to help others. Able to multitask and prioritize tasks well Excellent communication, interpersonal and listening skills. Proficient on a MAC Computer and Microsoft Office Proactive and willing to take initiative Teachable and willing to learn Experience as a participant on a church trip or mission trip is a plus.   Education and Qualifications No travel industry experience necessary, training will be provided.

What are we looking for? We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner We are looking for someone who not only wants the job, but also desires to become a dedicated member at our church, attending our Sunday morning and Wednesday evening services. We are looking for a christian man/woman who is filled with the Holy Ghost, passionate about advancing the Kingdom of God, and will work as if working for God and not man. We are looking for someone who lives a life worthy of being a christian leader in the church. We are looking for someone who has time-availability for last minute tasks, errands, events or meetings, even when they fall outside of the 9am-5pm time-frame. Responsibilities include but are not limited to: Act as the point of contact between the church and brethrenl/external vendors Receive calls, answer questions, and take messages. Handle requests and queries appropriately Arrange meetings and appointments and provide reminders Make travel arrangements for traveling/visiting ministers Take minutes in meetings Monitor office supplies and research advantageous deals or suppliers Produce reports, logs, forms and briefs Carry out an efficient documentation and filing system Help plan and carry out church events Manage the office and be fully invested in the job Skills/ Experience required: Proven experience as an administrative assistant or other secretarial position, preferably in a church setting. Full comprehension of office management systems and procedures Excellent knowledge of MS Office Proficiency in English Exemplary planning and time management skills Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality High School degree required; college degree preferred

CityTeam is a Christian non-profit dedicated to supporting communities by meeting immediate needs and enabling lasting solutions for those struggling with poverty, homelessness, and addiction. Being part of CityTeam is not just a career but a calling. Whether we’re working on the frontlines in Programs or working behind the scenes in Support Services, we feel privileged to use our education, experience, and gifts to love people and bring glory to God.   Do you have a servant’s heart and want to use your gifts of administration and event planning to support CityTeam? The Development Coordinator’s time will be split between coordinating events and providing administrative support for the VP of Development and the Development Team. It is important that our Development Coordinator have the organizational skills necessary to prioritize and support multiple people, projects, and deadlines. Accuracy, efficiency, and follow through are critical skills necessary to be successful in this position.  Each day’s work will be unique, so we are looking for someone who can pivot quickly and deal with surprises and unexpected twists with grace. The Development Coordinator will also take the lead on all of the behind-the-scenes tasks necessary to make our events run smoothly. Our ideal candidate will take initiative, anticipate needs, and be proactive in both planning and execution.   The Development Coordinator is a part-time 25-29 hour per week position that is expected to increase hours as we ramp up to events. The Development Coordinator position is wrapped up in a Christian environment that values Teamwork, Accountability, Humility, Innovation, and Joy. ESSENTIAL FUNCTIONS   Event Planning: Collaborate with VP Development, Senior Director of Development, and Development Officers for events, small and large. Oversee all administrative aspects of planning and execution including supporting meetings and follow up actions, scheduling, booking venues, paying vendors, planning meetings, following up on action items, training volunteers, attending to event details such as nametags and seating charts and in some cases decorations and food, and being the point of contact at events. General Administrative Duties: Coordinate calendars, schedules, and Development Team meetings; send agendas, take notes, and distribute minutes; order supplies and run errands. Project Management: Proactively manage calendars, schedules, and events. Create timelines, action lists, and keep everyone on track. Data Management: Work with the Executive Director of San Jose and the Finance, Marketing, Donation Processing, and Development Teams to gather information, assist with data entry, track stats, sort data, and create reports; create monthly operations reports for the Development Team. Proofread, revise, and edit emails, collateral proposals, letters, and PowerPoint presentations. Utilize technology efficiently (Raiser’s Edge, Qgiv, Volunteer Hub, Campaign Manager) to strategically use data to drive action.  Work with the VP of Development, Marketing, and the rest of the Development Team to ensure appropriate information and materials are made available to donors. Advocate for CityTeam with those in your circle of influence. Handle all information with the strictest confidence. Other duties and special projects as assigned by the VP of Development.   PLEASE NOTE: To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   Required Education and Experience High school diploma or equivalent 1-2 years of administrative experience Computer literate and able to learn new software and computer programs quickly Proficiency with Microsoft Office Suite, especially Excel and PowerPoint Proficiency with G-Suite and file sharing Experience creating, revising, and editing presentations CA Driver’s license with a clean record   Preferred Education and Experience 4-year degree in a related field or equivalent experience Event Planning experience strongly preferred CRM platform experience (Raiser’s Edge) Customer service industry experience   Physical Demands Stand or sit for prolonged amounts of time For events, need to stand for a long period of time and nimbly move around crowded spaces Walk, bend, twist, kneel, reach, and climb Talk and hear Type minimum 50 cwpm Occasionally lift and carry up to 20 pounds Finger and hand dexterity to feel, handle, and operate objects, tools or controls, and to reach with hands and arms Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus Drive   Work Conditions This job operates in a professional office environment This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines Days and hours of work are typically Monday through Friday 9:00 a.m.-2 p.m., with occasional evenings and weekends As we ramp up to events, this position is likely to work up to 40 hours per week Travel is primarily local during the business day   Additional Eligibility Qualifications for CityTeam Ministries Must have an intimate, personal relationship with Jesus Christ Must be active in a local Christian body of believers or at least pursuing community with other Christ-followers Must have compatible theology on major issues of CityTeam's Statement of Faith Must be committed to serving God and the body of Christ Job Title:  Development Coordinator Area/Location:  San Jose, California Reports to:  VP Development Subordinates:  n/a                  Classification:  Coordinator / Part-time 25-29 hours per week / Non-Exempt Salary:  Range starts at $22 hour, DOE