Grant Administrator

Barnabas Foundation is seeking a detail-oriented and highly organized Grant Administrator to support the administration of endowment funds, grantmaking activities, and church Legacy Foundations. This position plays an important role in ensuring the efficient coordination of grant applications, committee reviews, fund distributions, and communications with applicants and stakeholders.

The ideal candidate is a proactive, service-minded professional who demonstrates strong communication skills, attention to detail and a commitment to supporting the mission of Barnabas Foundation. 

REPORTS TO: Director of Finance 
BASED AT: Barnabas Foundation, Crete, Illinois
SCHEDULE: Full-time in office Monday - Friday between the hours of 8:00-5:00
PURPOSE: Primarily responsible for administering charitable grant distributions from 
endowment or legacy foundation accounts.  

KEY RESPONSIBILITIES  
• Serve as primary contact for administration of endowment fund communications. 
• Maintain grant submission and review software program. 
• Maintain endowment fund documentation including:

     * Grant announcements and applications 
     * Web page updates 
     * Cover letters and correspondence 
     *Budgetary requests 
     * Expenditure responsibility / equivalency determination for international grants. 
• Receive, review and distribute application proposals to committee members. 
• Maintain endowment fund activity tracking and status. 
• Facilitate committee meetings, record decisions and minutes. 
• Communicate and distribute grant awards to recipients. 
• Respond to inquiries from applicants and committee members. 
• Provide regular updates to the Executive Director at recurring meetings. 
• Serve as primary contact for church Legacy Foundations and process distributions. 
• Assist the grants team in the weekly grant distribution batch process. 
• Assist the other team members with client correspondence as needed.

QUALIFICATIONS 
1. Total commitment to Jesus Christ as your Lord and Savior and a desire to live with Him for 
eternity 
2. Positive attitude and enjoys working with other team members 
3. Excellent customer service ability and a heart for serving clients 
4. Exceptional attention to detail and a commitment to accuracy 
5. Excellent writing ability and verbal communication skills 
6. Excellent keyboarding and computer skills 
7. Proficient knowledge of Microsoft Word, Excel, and Outlook 
8. Familiarity with client database software programs 
9. Prior experience in a non-profit is beneficial 
10. Trustworthy and able to keep sensitive information confidential