Administrative Assistant

Administrative Assistant

Immanuel Presbyterian Church

Hours per week: 25

Reports to: Minister of Congregational Life (interim)

Vision and Purpose of Position

The Church Administrative Assistant provides vital support to the church staff and congregation. In addition to routine administrative responsibilities, this position provides a warm welcome and responds to individual needs in a loving, confidential manner. The Administrative Assistant is committed to the church’s mission and vision.

Qualifications:

• Genuine desire to serve others in the name of Christ
• Outstanding interpersonal skills
• High level of discretion and commitment to strict confidentiality
• Excellent communication skills (verbal and written)
• Office administration experience
• Excellent prioritization, organization, and time management abilities
• Team player
• Detail oriented
• Flexible and able to adapt to change quickly
• Typing/keyboarding proficiency and strong editorial skills
• Adept with technology. Resourceful and motivated to implement and manage new software applications as needed (IPC is currently using Microsoft Word, Excel, Publisher, Canva, Squarespace and Constant Contact).
• Proficiency with office equipment

Key Responsibilities

• Provide administrative support to the Pastor and staff as requested
• Oversee and manage effective church communication
• Prioritize and manage church emails
• Answer telephone calls and assist/route callers as appropriate
• Prepare, sort, and distribute written correspondence
• Update and maintain church calendar
• Manage use of the church building
• Produce and maintain (type, edit, update, print, assemble and distribute) the following: Weekly church worship bulletins; Weekly e-newsletter; Online church directory; Seasonal devotional booklets, songbooks, etc.; Funeral programs; Annual meeting documents; Materials when IPC hosts Presbytery and Other support materials as necessary (e.g., for staff meetings, adult ed.)
• Maintain accurate and accessible records for: Church Database, Baptisms, Attendance, Church key distribution, Digital and physical filing systems and back up digital files as appropriate.
• Website Management
• Update and maintain web pages on Squarespace as needed for special events and programs
• Provide staff lead on IT planning and direction.
• Attend weekly staff meetings
• Church office: Track office supplies and order items as needed
• Manage office equipment and work with tech support team and vendors/repair people.