Administrative Assistant

Immanuel Presbyterian Church Administrative Assistant

PART TIME JOB - 25 HOURS PER WEEK

Vision and Purpose of Position

The Church Administrative Assistant provides vital support to the church staff and congregation. In addition to routine administrative responsibilities, this position provides a warm welcome and responds to individual needs in a loving, confidential manner. The Administrative Assistant is committed to the church’s mission and vision.

Qualifications:

• Genuine desire to serve others in the name of Christ
• Outstanding interpersonal skills
• High level of discretion and commitment to strict confidentiality
• Excellent communication skills (verbal and written)
• Office administration experience
• Excellent prioritization, organization, and time management abilities
• Team player
• Detail oriented
• Flexible and able to adapt to change quickly
• Typing/keyboarding proficiency and strong editorial skills
• Adept with technology. Resourceful and motivated to implement and manage new software applications as needed (IPC is currently using Microsoft Word, Excel, Publisher, Canva, Squarespace and Constant Contact).
• Proficiency with office equipment

Key Responsibilities

• Provide administrative support to the Pastor and staff as requested
• Oversee and manage effective church communication
• Prioritize and manage church emails
• Answer telephone calls and assist/route callers as appropriate
• Prepare, sort, and distribute written correspondence
• Update and maintain church calendar
• Manage use of the church building
• Produce and maintain (type, edit, update, print, assemble and distribute) the following: Weekly church worship bulletins; Weekly e-newsletter; Online church directory; Seasonal devotional booklets, songbooks, etc.; Funeral programs; Annual meeting documents; Materials when IPC hosts Presbytery and Other support materials as necessary (e.g., for staff meetings, adult ed.)
• Maintain accurate and accessible records for: Church Database, Baptisms, Attendance, Church key distribution, Digital and physical filing systems and back up digital files as appropriate.
• Website Management
• Update and maintain web pages on Squarespace as needed for special events and programs
• Provide staff lead on IT planning and direction.
• Attend weekly staff meetings
• Church office: Track office supplies and order items as needed
• Manage office equipment and work with tech support team and vendors/repair people.