Executive Assistant

SUMMARY OF POSITION

We are seeking a highly organized and detail-oriented Executive Assistant to support the Executive Assistant and Director of People and Culture. This role helps ensure efficient day-to-day operations and contributes to a positive, Christ-centered workplace culture.

SPECIFIC DUTIES AND RESPONSIBILITIES

 1. Provide administrative and clerical support to leadership.

 2. Assist with scheduling, meeting coordination, and correspondence.

 3. Support HR processes such as recruitment, onboarding, recordkeeping, and new hire orientations. 

 4. Help organize staff communications and events.

 5. Maintain confidentiality and handle sensitive information with professionalism.

 6. Assumes other duties and responsibilities as assigned.

 QUALIFICATIONS

 1.      Provides a biblically sound testimony of having accepted Jesus Christ as Lord and Savior and leads a life worthy of that profession.  Actively engages in private and corporate prayer, Bible Study, regular church attendance, and holy living.

 2.      Agrees with and carries out responsibilities in accordance with the Mission’s policies that are included in the Bethesda Mission Directives, the Bethesda Mission Code of Conduct, the Bethesda Mission Statement of Faith, the Bethesda Mission Document on Sexual Sin and Brokenness, Value Statement and Narratives, and the Mission Statement.

 3.      Committed to serving the poor and homeless.

 4.      Presents a history of stable and responsible employment.

 5.      Possesses at least three years of experience in office experience, or any similar combination of education and experience.

 6.      Knowledge of office administration procedures.  Knowledge of computer software and proficiency in using a variety of computer software applications, especially Microsoft Word, Excel, and Access, experience working in databases, and ability to operate standard office equipment.

7.      Ability to read, write, speak, and follow written and oral directions in the English language. Excellent customer service with proficient communication skills. 

8.      Demonstrates good judgment in determining what information is urgent and uses discretion in handling information of a confidential nature.  Possesses the ability to handle conflict and to get along well with others, and possesses a high degree of confidentiality and work ethics.  Willingly signs and adheres to a confidentiality agreement.

 9.      Demonstrates the ability to organize and complete multiple tasks with frequent interruptions, accuracy, and the ability to work with minimal supervision.  Demonstrates ability to establish priorities and meet deadlines.

 10.  Possesses the ability to work effectively with others in a positive, cooperative manner.  Demonstrates emotional maturity and stability.

 PHYSICAL DEMANDS/WORK ENVIRONMENT

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Works in office areas as well as throughout the facility and travels to other Mission facilities as required.  Sits, stands, bends, lifts, and moves intermittently during working hours.  Interacts with staff, visitors, etc., under all conditions/circumstances.  May be required to work extended periods of time at a computer, requiring repetitive motion.  Infrequent light physical effort required.