Program Admin - Heartland Boys Academy

Job Summary: The Program Admin supports Heartland Boys Academy operations, including admissions, administration, and financial management. This role involves handling student enrollment, maintaining records, assisting with accreditation processes, managing family events, and ensuring smooth communication between staff, parents, and students.

This position requires a person with strong integrity, excellent communication skills, and exceptional organizational abilities. The Program Assistant supports staff, families, and students in a faith-driven environment, where the program’s mission,” putting hope within reach” remains the central focus.

Key Responsibilities:

• Admissions & Enrollment: Process new applications, follow up with parents for additional information, schedule tours, and facilitate enrollment. Ensure all required documentation (e.g., IEPs, psych-evals) is collected.

• School Administration: Support accreditation tasks (surveys, MAP testing), oversee curriculum and student progress, and assist with parent concerns.

• Financial Management: Process invoices, reconcile student accounts, manage tuition deposits, and handle reimbursements.

• File Management: Organize student and staff files, ensuring compliance with accreditation standards. Maintain medical and communication logs.

• Family & Mission Trip Coordination: Coordinate Family Weekend events, catering, and RSVP details. Plan and execute mission trips, ensuring all paperwork and logistics are completed on time.

Candidate Qualifications:

• High School Diploma required, Associate’s or Bachelor’s degree highly preferred

• Administrative experience, ideally in education or nonprofit settings.

• Strong organizational, communication, and interpersonal skills.

• An ability to lead and direct

• Time management and conflict resolution skills 

• Teachability 

• Proficiency with office software (Google Suite, Microsoft Office).

• Ability to maintain confidentiality and work effectively with diverse groups.

Why Work Here? 

Heartland Boys Academy is located in Nebo, KY in a serene property on a gorgeous lake. This quiet community is surrounded by endless outdoor activities and still within reach of multiple larger cities, Louisville, Lexington, Cincinnati, and Indianapolis. 

Heartland Boys Academy desires to bring on staff that adds to its existing positive, high-character culture. There is a focus on professional and personal development for staff with strong accountability, care, and respect for staff. This program uses an integrated approach of trauma-informed care and spiritual growth for both students and staff. 

Receive competitive pay and benefits including: health insurance, vacation days, sick days, holiday pay, and employee referral bonus.  In addition, an on-campus apartment, utilities, and meals can be provided.