Office Manager

Duties and Responsibilities: It is the expectation of New Song that the Office Manager, by God’s grace and through his or her faithful walk with Christ, will perform the following functions:

General Office Tasks

• Checking voice mails
• Directing phone calls
• Responding to emails
• Purchasing office supplies
• Filing documents
• Maintaining bank balances
• Processing invoices
• Making gift entries
• Gift receipting
• Inventorying Campus Center supplies
• Purchasing supplies for Campus Center and Classroom

Executive and Administrative Support

• Assisting Ex Dir with tasks and projects
• Proof reading letters and materials
• Showing hospitality to campus guests 
• Assisting with board meeting preparations
• Assisting with student enrollments

Fundraising and Marketing

• Becoming proficient all aspects of our data base software system and entering and extracting data
• Working with print companies
• Assist with marketing emails, website postings, and social media postings
• Assisting with campus events
• Tracking volunteer hours and sending thank you cards to volunteers
• Assisting with special projects as needed
• Participating in marketing team meetings and helping to implement marketing efforts

Finance

• Making bank deposits
• Transferring funds between accounts (savings/checking, and into household accounts)
• Submitting employee payroll
• Work with tax preparer on annual return
• Maintaining W9 records

Other Support

• Organizing mini-celebrations for staff birthdays, staff appreciation days, other
• Attending campus events and activities 
• Picking up mail from post office
• Human Resources work: onboarding new employees, maintaining HR files
• Perform other tasks and responsibilities as needed