Business Administrator

POSITION SUMMARY: TFC Global is looking for an experienced business administrator. The candidate will be responsible for managing the day-to-day operations of the office, including scheduling, organizing, and supervising staff as well as providing administrative support for the CEO. In addition to overseeing all office maintenance and repairs, the candidate will ensure that all administrative tasks are completed in a timely manner. As the business administrator, you will play a crucial role in the day-to-day bookkeeping and office operations, supporting various departments such as the VP of Operations and Administration and the VP of US Field Operations. This role requires strong financial expertise as well as excellent organizational and managerial skills. This position provides the opportunity for advancement for the right person.

WHO WILL BE SUCCESSFUL: The person who will be successful in this position and as part of the TFC Global team is self-driven, organized, detail-oriented, and able to handle multiple tasks simultaneously. They must be open-minded, flexible, self-directed, and team-oriented.

 BOOKKEEPING JOB DUTIES AND RESPONSIBILITIES

·         Maintain customer and vendor profiles.

·         Maintain and organize financial records and personnel information to ensure security and confidentiality.

·         Process Accounts Receivable transactions in the accounting system.

·         Ensure proper approvals have been obtained for all cash disbursements.

·         Process Accounts Payable transactions in the accounting system—invoices and payments.

·         Reconcile and process employee expense reimbursements and ensure that proper approvals have been obtained.

·         Process bi-monthly payroll and post-payroll-related entries in the accounting system.

·         Maintain and organize employees’ profiles on both ADP-run and physical records.

·         Produce monthly profit and loss statements for program managers.

·         Assist in the month-end, quarter-end, and year-end closing process, including posting various entries in the accounting system under the guidance of a third-party accountant.

·         Assist in annual budget and financial audit processes.

·         Assist in grant tracking and closing process.

·         Act as a liaison between the finance department and various departments within the organization.

·         Other ad hoc analysis directed by management and/or a third-party accountant.

OFFICE ADMINISTRATION JOB DUTIES AND RESPONSIBILITIES

·         Oversee the smooth operations of all TFC  office/administrative functions, including building maintenance and cleaning schedule, security and phone system, staff, and visitor parking.

·        Furniture/equipment inventory and ordering, equipment management and maintenance, supply inventory and ordering, and general office procedures manual.

·        Interface and oversee contracted IT support personnel. Implement basic IT functions in collaboration with the communications staff and with support from contracted IT personnel.

·         Collaborate with the VP of Administration and Operations to ensure the implementation of all human resource policies and procedures, including recruitment, hiring, onboarding, benefits, and ending employment.

·         Establish and maintain effective filing systems (both digital and physical).

·         Support the Executive Director and VP of Administration and Operations with all aspects of board and committee meeting preparation and follow-up.

·         Assist the Executive Director and VP of Administration and Operations in the preparation of board reports.

·         Provide logistics support for meetings and events.

REQUIREMENTS

·         QuickBooks Non-Profit Premier desktop experience (minimum 1 year)

·         Payroll processing experience (minimum 1 year)

·         Proficient use of Microsoft Office products, including calendar, documents, and spreadsheets.

·         Adobe Pro, including converting other types of documents into .pdf, compiling .pdf documents, paginating .pdf documents, and searching .pdf documents.

·         Effective communications skills (oral and written) in English. Bilingual proficiency (English/Spanish) is appreciated.

·         Strong organizational skills.

·         Ability to learn quickly and work effectively in a fast-paced environment with changing priorities, while maintaining professionalism and strong rapport with team members.

·         Consistently maintains a professional demeanor, appearance, and work environment.

·         Demonstrated commitment to and experience with justice, equity, diversity, and inclusion policies and practices and employment of these values.

·         Comfortable with self-reflection, willing to learn, and capable of working through conflict honestly and openly.

·         Demonstrated track record of working well in a diverse team environment.

·         Two to five years of progressive experience and responsibility in a bookkeeping and administration position.

COMPENSATION: The full-time salary for this position is in the range of $34,500.00 - $38,400.00 and depends on the candidate’s experience and skills. Salary adjustment after two years.  6-month probationary requirement. The full-time position comes with benefits after 6 months, including health, dental, vision, and life insurance, and short and long-term disability. Benefits are available through payroll deductions.

APPLICATION: Interested and qualified candidates should submit a cover letter and a resume to JoannaM@TFCGlobal.org.  If selected to advance, relevant references will be required.