We are seeking two 25-30 hour part-time legal assistants with at least five years of law firm experience. The candidate must have an exceptional ability to multitask, demonstrate a strong confident work ethic, pay exceptional attention to detail, and be full of integrity.
Job Function:
Performs a variety of responsible secretarial, technical, and administrative functions. The legal assistant will support the managing attorney daily and up to five additional attorneys as needed, with routine requests and matters, ensure maintenance of files, and draft legal documents for the following practice areas: estate planning, family law, real estate, condo/townhome association, and business formation.
Duties and Responsibilities:
A. General Support
· Answers and directs telephone calls, schedules and confirms appointments
· Responds to routine inquiries
· Tracks and records incoming calls, marketing efforts, referrals, and client numbers
· Processes payments
· Corresponds with customers, clients, and co-workers via email
· Types, proofs, copies, and distributes correspondence/legal documents
· Receives, organizes, scans, and distributes incoming documents to the firm
· Drafts engagement letters and responses to routine correspondence
· Establishes, organizes, and maintains files, records, and electronic data banks
· E-files and E-records
· Completes special projects as assigned
B. Bookkeeping
· Updates Rocket Matter project management software with client payments and expenses
· Sends bills to firm clients
· Prepares and makes bank deposits
MINIMUM QUALIFICATIONS
· At least five years of experience as a legal assistant, preferably in a small 3-6 attorney firm
· Experience in at least three of the following practice areas: residential real estate, estate planning, family law, business formation, and association representation
· Expert command of Word, Excel, and Outlook