Nov 23, 2022

Executive Assistant Internship

$13.06 - $14.15 hourly
  • YMCA of the Rockies
  • Granby, CO, USA
Intern Administrative

Job Description

Position Summary:

Reporting directly to the General Manager, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the General Manager. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities and pressures.

Employee Perks & Compensation:
This position pays $13.06 - $14.15 Hourly with access to opt-in to the Rocky Mountain Living Package, which includes:

  • Room (dormitory-style housing)
  • Board (3 meals/day, 7 days/week)
  • Free Grand Passes for skiing at Winter Park Resort and Ski Granby Ranch
  • Free golf passes to check-out at nearby courses
  • YMCA membership
  • Opportunity for growth into full-time employment 
  • Networking 
  • Living and working with people from all around the world!
  • Cultural exchange events; dinners, performances, etc.
  • Proximity to Rocky Mountain National Park, Grand Lake (Colorado's largest natural body of water), and Winter Park Resort

Essential Functions:

  • Complete a broad variety of administrative tasks for the General Manager including: managing an extremely active calendar of appointments; completing expense reports and credit card usage; composing and preparing correspondence that is sometimes confidential; and arranging complex and detailed meeting agendas.
  • Prepare materials of a highly confidential and complex nature where responsibilities of trust and accuracy are vital and knowledge of the organization, policies, procedures and mission are essential.
  • Serve as the primary point of initial contact for staff, volunteers, and external stakeholders on all matters pertaining to Snow Mountain Ranch and the office of the General Manager.
  • Independently research, prioritize, and follow up on multiple incoming matters addressed to the General Manager, including those of a sensitive and/or confidential nature; determine appropriate course of action, referral, and/or response.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Understand and interpret organizational Bylaws, policies and procedures, as appropriate, and ensure that office operations are in compliance with related provisions and standards.
  • Maintain organized and confidential materials and related files.
  • Coordinate arrangements for in-person and virtual meetings including scheduling, reservations, room set-up, dining, and coordinating audio/visual equipment as needed.
  • Maintain and promote relationships with staff, volunteers, and potential and current donors.


  • Minimum two years of work experience applicable to the duties herein. Associate’s degree preferred.
  • Possess high level of office organization and computer efficiencies, including all standard business software.
  • Ability to effectively and efficiently handle multiple tasks and projects.
  • Skill in organizing resources and establishing priorities.
  • Ability to effectively build relationships with stakeholders and work with a wide range of members in a diverse community.
  • Knowledge of meetings and office management principles and procedures.
  • Skill in information research, analysis, and evaluation.
  • Ability to maintain strict confidentiality.
  • Advanced verbal and written English communication skills and the ability to edit written materials.
  • Possess a valid, USA state-issued driver’s license, an acceptable driving record, and comply with YMCA driving rules to be approved to operate YMCA vehicles.

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