Sep 13, 2021

Executive Assistant

$40,000 - $50,000 yearly
  • New Life Home for Women and Children
  • Manchester, NH, USA
Full time Administrative

Job Description

Position Purpose:

Provide administrative to the Executive Director with a range of tasks that assist in achieving the organization’s goals and objectives. Perform job responsibilities at the highest level of professionalism and confidentiality in dealings with all levels of staff and management, internally and externally as well as handle business affairs assigned by ED.  

Position Responsibilities:

  • Maintaining comprehensive and accurate records, documents and reports.
  • Performing accounting and bookkeeping duties in conjunction with the Accounting firm.
  • Organizing meetings and logistics, including scheduling, accurately recording minutes from Staff and Board meetings and providing follow up and action items after meetings; organizing catering when necessary
  • Answering incoming phone calls in a polite and professional manner and accurately taking messages; manages all intake calls and follow up with process from start to completion
  • Act as lead to administration team to ensure cohesiveness between CEO, Founder anidng ED.
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.; 
  • Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters; ensuring her calendar maximizes time and nothing falls through the cracks 
  • Preparing financial statements, reports, memos, invoices letters, and other documents as needed and requested by ED.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives as directed by the ED
  • Helping prepare for board meetings.
  • Manage performance matrix tool.
  • Key communicator with marketing team and on behalf of ED as it relates to content and marketing strategy.
  • Mange newsletter, mass mailing and mass email distribution
  • Performing office duties that include ordering supplies and managing a records database.
  • Manage all reward programs, i.e., employees, program participants and volunteer appreciation.
  • Coordinate travel logistics including flight itineraries, hotel reservations, and car services in accordance with personal travel preferences on as needed basis

Professional and Human Qualifications:

  • Bachelors preferred or 5 year’s experience supporting executive/executive team
  • Highly confidential; ability to treat confidential information with appropriate discretion
  • Transparent and high integrity leadership
  • Time management and ability to meet deadlines
  • Superior communication skills and ability to manage perception
  • Excellent verbal and written communication skills
  • Strong organizational skills and ability to multitask  
  • Work well under pressure
  • Problem-solving and decision making skills
  • Strong gatekeeper (eyes and ears of the ED) 
  • Keen anticipatory skills and exceptional judgment; highly selfmotivated with rock solid reliability 
  • Strong ability and escalate relevant information to ED as needed
  • Ability to work effectively with minimal supervision
  • Strong interpersonal skills
  • Exceptional attention to detail
  • Must be resourceful
  • Must have ministry experience
  • Must have a passion for the mission and vision of org
  • Must be flexible 
  • Must have a car and a clean driver license

Software Experience:

  • Microsoft Office Suite
  • QuickBooks Online
  • G-Drive 
  • Additional applications related to managing systems, people, finances etc.


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