Sep 07, 2021

Administrative Assistant

  • Faith Bible Chapel International
  • Arvada, CO, USA
Part time Administrative

Job Description

Functions and Responsibilities: 

  • Organize big picture schedule and provide weekly overlook
  • Answer & screen incoming calls & e-mails, making appointments as needed
  • Serves as the primary administrative liaison between departments
  • Contact, schedule, and handle travel arrangements 
  • Handle all incoming mail and answer, deliver, disperse as needed
  • Confirm all appointments and provide clear directions and telephone numbers for meetings outside the office for all parties involved
  • Provide weekend reminders for weddings, speakers, presentations, child dedications, communion, baptism, appointments, etc.
  • Create sermon notes for Sundays and any additional presentations as needed
  • Assist with All-Staff meetings, celebrations, and trainings as needed
  • Manage projects and conduct any necessary research as needed
  • Prepare and edit correspondence, reports & presentations as needed
  • Order resources as needed 
  • Coordinate and provide support with other ministries and staff for church-wide holidays and events
  • Arrange for catering for all major events for AV, Worship, and Pastoral teams
  • Maintain the church Green Room; including the ordering of coffee, water, etc
  • All other duties as assigned

Experience and Knowledge Requirements:

  • Proficiency in Microsoft Office applications
  • Strong work tenure: experience & grace supporting executive level staff
  • Able to handle multiple projects & departments effectively
  • Excellent verbal and interpersonal skills
  • Self-starter with ability to listen, communicate, look ahead and problem solve
  • Willing and able to work without extensive oversight

Essential Attributes:

  • Life experience and the ability to bring objectivity to day-to-day situations
  • Positive and “can do” approach to the position
  • A servant’s heart, eager to go over and beyond
  • Loyal & protective, maintaining professional demeanor both in and outside the office
  • Must be able to maintain a flexible schedule
  • Embraces the vision and culture of Faith Bible Chapel to fulfill the Great Commandment and the Great Commission
  • Attends Faith Bible Chapel as home church 
  • Must possess and exhibit the following core values in daily life:
    • Love God
    • Love Others
    • Pursue Excellence
    • Choose Joy
    • Love this Ministry

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