Oct 01, 2021

Administrative Assistant

$15.00 - $20.00 hourly
  • DPC&S
  • 2395 West Utopia Road, Phoenix, AZ, USA
Full time Administrative

Job Description

JOB OUTLINE:

The Administrative Assistant's responsibilities include primary administrative support to the Director of Development, project management as well as some research for fundraising communications, magazine articles and other creative projects.

 

JOB RESPONSIBILITIES (INCLUDED BUT NOT LIMITED TO):

  • Manage creative projects calendar ensuring project deadlines are met
  • Outlook calendar management for the director
  • Review and sort daily correspondence for the director
  • Create and compile various database reports including an array of analysis of client activities
  • Compose meeting notes as needed and distribute feedback
  • Maintain soft-filing system for various internal documents
  • Ensure completion and approval of team timesheets
  • Prepare and maintain expense reports
  • Research information for various writing projects
  • Manage other projects as directed

 

 

JOB REQUIREMENTS:

This position requires an individual who possesses strong organizational, analytical, and administrative skills and can handle balancing multiple projects and priorities. In facilitating the day-to-day functions of the department, the qualified individual must be a self-starter, a proactive thinker who anticipates the director's needs, a clear written and verbal communicator, organized, detail-oriented and highly confidential. Attention to detail is critical.

 

  • Ability to multitask in a fast-paced, deadline-driven environment.
  • Leadership abilities with team-based approach
  • Proficient computer skills with Windows (including file structure comprehension), Word, Excel, Outlook, PowerPoint and Visio
  • Flexibility with last-minute changes
  • Excellent organizational skills
  • Relevant Bachelor’s degree, or equivalent combination of education and experience.

 

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

  • Able to sit at desk and work on computer for long periods of time

 

JOB TYPE:

                -Full Time

 

BENEFITS:

  • Medical, Dental, Vision
  • Paid Time Off
  • 401K
  • Retirement Plan

 

 

 

 

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.


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