Jul 27, 2021

Events Coordinator

  • JAARS, Inc.
  • JAARS, NC, USA
Part time Customer Service

Job Description

You will be the logistical person coordinating all the basics of preparing rooms for events, from staff meetings to open houses to memorials. A key person to represent JAARS.

 Summary

Coordinate all aspects of special events and meetings including food, location, room setup, decorations, supplies and invoicing.

For a half-time (20 hrs.) volunteer or a staff person who raises support

 

Responsibilities

  • Schedule event and meeting room and place on event calendar
  • Ensure event and meeting spaces are clean, functional and prepared for users
  • Work with event requester to identify room and equipment requirements
  • Plan and process food requests for meals and breaks with Food Service and users
  • Coordinate and plan with Housing, Food Services, Safety and Security, Audio/Visual and Facilities to ensure event success
  • Maintain a God-honoring reputation of JAARS with users
  • Supervise setup and cleanup team
  • Process payments and interdepartmental expenses
  • Develop and manage events coordinator’s budget
  • Manage decorations, equipment and supplies
  • Maintain kitchenette and its supplies
  • Enforce facility use policy
  • Other duties as assigned

 

Education and Experience

  • Demonstrate a deep and growing walk with the Lord Jesus that includes your personal growth and the ability to support others in their spiritual growth
  • Embrace the vision, mission and core values of JAARS, and help us live them effectively
  • Two or more years of experience in managing events and/or conferences preferred or experience and/or education that provides the needed skills
  • Competent computer user with office suite software and Google
  • Excellent public relations and strong writing skills
  • Strong interpersonal skills, with ability to work with a variety of departments and individuals
  • Enjoy working with people and in a team environment
  • Well-organized and detail-oriented
  • Capable of managing multiple responsibilities with the goal of completing tasks
  • Self-starter, flexible and able to work independently

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