Jun 09, 2021

Women's Ministry and Events Coordinator Assistant

$15.00 - $18.00 hourly
  • Faith Bible Chapel International
  • Arvada, CO, USA
Part time Administrative Church

Job Description

Position Summary: Assist in the planning of, preparing for, execution of and evaluation of events for both Faith Bible Chapel Women’s Ministry and Faith Christian Academy. 

Job Responsibilities and Duties 

Planning and Preparing for Events

  • Attend planning meetings and record notes from meetings
  • Create, proof and/or edit needed forms of communications regarding events (emails, fliers, mailers, including contracts with vendors, etc)
  • Communicate event promos through social media
  • Develop data base for mailings, and registrations, update weekly
  • Coordinate, communicate with, and direct volunteers
  • Purchase items for events
  • Learn new software as needed for events
  • Utilize existing software to execute events
  • Communicate with accounting team regarding financials of events

Execute Events

  •  Set up for events
  • Prepare and facilitate all mailings; stuffing mailers, printing labels, etc and working directly with printing company
  • Facilitate check in of event guests/attendees, organize seating, manage requests
  • Ensure guests have an excellent experience with a customer service attitude
  • Prepare promos, sponsor recognition, slides, etc for AV at all venues and floor recognition/printed posters, etc.
  • Run last minute errands as needed
  • Must understand the importance of hosting volunteers, sponsors, donors and guests
  • Must understand the importance of being a team player who works directly with the Events Coordinator to support the overall vision of hosting the event, encouraging volunteers, courting sponsors/donor, and welcoming all guests.

Evaluate Events 

  • Attend post event meetings to debrief
  • Record notes from meetings
  • Make adjustments to improve future events 

Qualifications:

  • Must attend Faith as home church
  • Very strong organizational skills
  • Strong communication skills both verbally and written
  • Able to lift and carry up to 30 pounds
  • May stand for long periods of time
  • Ability to listen and discern
  • Must be coachable
  • Must represent the face of the organization with warmth, genuineness, and godly characteristics such as having a welcoming countenance, exemplifying grace, joy, enthusiasm, and respect
  • Plan a head to use time wisely and have flexible hours
  • Must have a high capacity to multi-task, take simple instructions and be comfortable working independently
  • Must have confidence in troubleshooting on the spot
  • Must have the ability to prioritize and execute tasks
  • Must possess and exhibit the following Faith Core values in daily life
    • Love God
    • Love Others
    • Pursue Excellence
    • Choose Joy
    • Love this Ministry

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