Apr 27, 2021

Finance and Property Director

  • City on a Hill- Milwaukee
  • 2224 West Kilbourn Avenue, Milwaukee, WI, USA
Full time Nonprofit

Job Description

THE ORGANIZATION & OPPORTUNITY

City on a Hill is celebrating its 20th year of service to the community, and the ministry is poised for great days ahead. City on a Hill is truly a light that cannot be hidden and one that uses a collaborative model of service. In collaboration hope is restored, poverty is reduced, neighborhoods are strengthened, health is improved, and justice is established. City on a Hill is a place of transformation that addresses symptoms, breaks cycles, and engages in long term solutions. The position of Finance & Property Director could be the opportunity that you have been praying and waiting for. We offer a strong benefits package and a dynamic team culture.

POSITION PURPOSE

The Finance & Property Director will be a strategic thought-partner, and report to the executive director (ED). The successful candidate will be a hands-on and participative manager and will lead and develop an internal team to support the following areas: finance, business planning and budgeting, legal, facilities, and IT.

The Finance & Property Director will play a critical role as a member of  the senior leadership team in strategic decision making and operations as City on a Hill continues to enhance its quality programming and build capacity. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization.

DIMENSIONS
Personnel:                                                           
Direct Subordinates:  5 (listed below)
Independent Contractors overseen:  3

REPORTING RELATIONSHIPS

This position reports to the Executive Director who reports to the Board of Directors.
Reporting directly to this position are the Facility Manager and Resource Coordinator.
Co-managing the Bookkeeper, Operations Supervisor, and Data & IT Coordinator.
Coordinates the work of independent contractors: the Accounting Firm’s CPA,  the Independent Auditor, IT services firm, and any future legal counsel on retainer.

ESSENTIAL RESPONSIBILITIES

Financial Management

  • Develops, analyzes and presents financial reports in an accurate and timely manner; clearly communicates monthly and annual financial statements; packages financial reporting materials for all funders, and oversees all financial, project/program and grants accounting.
  • Refines cost allocation process, methodologies, and reporting across all organizational fund accounts.
  • Coordinates and leads the annual audit process, serves as liaison with external auditors and the audit committee of the board of directors; assesses any changes necessary.
  • Works with auditors to complete the IRS 990 for approval by the executive director and the board.
  • Oversees and leads annual budgeting and planning process in conjunction with the executive director; administers and reviews all financial plans and budgets; monitors progress and changes; and keeps senior leadership team abreast of the organization’s financial status.
  • Works with the fundraising team to ensure correct allocations of grant and donation revenue and maintain grant agreement compliance.
  • Manages organizational cash flow and forecasting.
  • Implements a robust contracts management and financial management/ reporting system; ensures that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
  • Updates and implements all necessary business policies and accounting practices; improves the finance department’s overall policy and procedure manual.
  • In tandem with the executive director, effectively communicates and presents the critical financial matters to the board of directors, including developing and maintaining an organizational reporting dashboard.

 Property & Facilities

  • Oversees administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.
  • Oversees the recruitment and orientation of tenants along with policies & processes needed for tenant management (e.g., communication, exiting, etc.). Oversees tenant relations and activities on the City on a Hill site to ensure consistency with the vision and guiding principles of the organization.
  • Kilbourn Square Condominium Association (KSCA) – serves on the board of KSCA along with executive director, and works with partners on day-to-day and high level issues.
  • Coordinates with unit owners (building 2 +3) the purchase of property and liability insurance for the condo property.
  • Oversees the procurement of goods and services for the organization and maintenance of technical systems. 
  • Oversees outsourced IT services.

 Legal Affairs & Risk Management

  • Takes action to protect the organization from unnecessary risk and liability. Secures the property of the organization with appropriate levels of insurance and systems to prevent damage or liability.
  • Oversees risk management and legal activities, ensures compliance with all relevant regulations by ensuring that all program-related functions are conducted in compliance with regulations of the IRS and other agencies to which City on a Hill is accountable.
  • Assists executive director in ensuring compliance with, and reporting on, executive limitations policies of the board in areas such as asset protection, document retention, etc.
  • Works with Operations Director to support the development and monitoring of new and existing organizational plans and projects.
  • May support HR initiatives related to employment practices and remains current on best practices, laws and regulations.
  • Maintains records to satisfy the requirements of auditors, funding sources, and government regulators (Document Retention).
  • Recommends structural changes as needed to fulfill the organization’s mission, preserve its tax exempt status and preserve its assets over time.
  • Supports executive director in development of our board of directors as they  execute their “fiduciary” responsibility.
  • Consistently ensures that the organization is operated in accordance with all applicable local, state and federal laws.

GENERAL REQUIREMENTS

  • Flexibility to accommodate the needs of a busy executive and a growing organization.
  • Willingness to go above and beyond the status quo.
  • Evidence of spiritual maturity as evidenced by involvmenet in a local church  and pastoral references.
  • Personal qualities of credibility, and dedication to the mission of City on a Hill.

QUALIFICATIONS

  • Ability to translate financial concepts to – and to effectively collaborate with -- programmatic and fundraising colleagues without finance backgrounds.
  • A track record in grants management and legal affairs highly desirable.
  • Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software.
  • Commitment to training programs that maximize individual and organization goals across the organization including best practices in human resources activities
  • Possess keen analytical skills and demonstrate the ability to resolve technical problems ranging in complexity through sound decision making.
  • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
  • A multi-tasker with the ability to wear many hats in a fast-paced environment
  • Clear commitment to life transformation, community revitalization, racial justice, and stewardship of resources.

 EDUCATION & EXPERIENCE REQUIREMENTS

  • Minimum of a BA in accounting, ideally with an MBA or CPA
  • At least 10 years of overall professional experience; ideally six-plus years of broad financial and operations management experience
  • The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably overseen a human resources function previously
  • Demonstrated knowledge or job-related experience in property management and all phases of property operations, maintenance and repair highly desirable

 MENTAL/PHYSICAL REQUIREMENTS

  • Ability to sit, walk, stand, bend, and lift frequently throughout the workday.
  • Occasionally lifts items weighing up to 20 lbs.
  • Must have functional speech, vision, and hearing.
  • Operates all equipment necessary to perform the job.
  • Exposed to a normal office environment.
  • Valid driver’s license.

Send resume, cover letter, and salary history to: jobs@cityonahillmke.org


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