City on a Hill is celebrating its 20th year of service to the community, and the ministry is poised for great days ahead. City on a Hill is truly a light that cannot be hidden and one that uses a collaborative model of service. In collaboration hope is restored, poverty is reduced, neighborhoods are strengthened, health is improved, and justice is established. City on a Hill is a place of transformation that addresses symptoms, breaks cycles, and engages in long term solutions. The position of Finance & Property Director could be the opportunity that you have been praying and waiting for. We offer a strong benefits package and a dynamic team culture.
The Finance & Property Director will be a strategic thought-partner, and report to the executive director (ED). The successful candidate will be a hands-on and participative manager and will lead and develop an internal team to support the following areas: finance, business planning and budgeting, legal, facilities, and IT.
The Finance & Property Director will play a critical role as a member of the senior leadership team in strategic decision making and operations as City on a Hill continues to enhance its quality programming and build capacity. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization.
This position reports to the Executive Director who reports to the Board of Directors. Reporting directly to this position are the Facility Manager and Resource Coordinator. Co-managing the Bookkeeper, Operations Supervisor, and Data & IT Coordinator. Coordinates the work of independent contractors: the Accounting Firm’s CPA, the Independent Auditor, IT services firm, and any future legal counsel on retainer.
Develops, analyzes and presents financial reports in an accurate and timely manner; clearly communicates monthly and annual financial statements; packages financial reporting materials for all funders, and oversees all financial, project/program and grants accounting.
Refines cost allocation process, methodologies, and reporting across all organizational fund accounts.
Coordinates and leads the annual audit process, serves as liaison with external auditors and the audit committee of the board of directors; assesses any changes necessary.
Works with auditors to complete the IRS 990 for approval by the executive director and the board.
Oversees and leads annual budgeting and planning process in conjunction with the executive director; administers and reviews all financial plans and budgets; monitors progress and changes; and keeps senior leadership team abreast of the organization’s financial status.
Works with the fundraising team to ensure correct allocations of grant and donation revenue and maintain grant agreement compliance.
Manages organizational cash flow and forecasting.
Implements a robust contracts management and financial management/ reporting system; ensures that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
Updates and implements all necessary business policies and accounting practices; improves the finance department’s overall policy and procedure manual.
In tandem with the executive director, effectively communicates and presents the critical financial matters to the board of directors, including developing and maintaining an organizational reporting dashboard.
Property & Facilities
Oversees administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.
Oversees the recruitment and orientation of tenants along with policies & processes needed for tenant management (e.g., communication, exiting, etc.). Oversees tenant relations and activities on the City on a Hill site to ensure consistency with the vision and guiding principles of the organization.
Kilbourn Square Condominium Association (KSCA) – serves on the board of KSCA along with executive director, and works with partners on day-to-day and high level issues.
Coordinates with unit owners (building 2 +3) the purchase of property and liability insurance for the condo property.
Oversees the procurement of goods and services for the organization and maintenance of technical systems.
Oversees outsourced IT services.
Legal Affairs & Risk Management
Takes action to protect the organization from unnecessary risk and liability. Secures the property of the organization with appropriate levels of insurance and systems to prevent damage or liability.
Oversees risk management and legal activities, ensures compliance with all relevant regulations by ensuring that all program-related functions are conducted in compliance with regulations of the IRS and other agencies to which City on a Hill is accountable.
Assists executive director in ensuring compliance with, and reporting on, executive limitations policies of the board in areas such as asset protection, document retention, etc.
Works with Operations Director to support the development and monitoring of new and existing organizational plans and projects.
May support HR initiatives related to employment practices and remains current on best practices, laws and regulations.
Maintains records to satisfy the requirements of auditors, funding sources, and government regulators (Document Retention).
Recommends structural changes as needed to fulfill the organization’s mission, preserve its tax exempt status and preserve its assets over time.
Supports executive director in development of our board of directors as they execute their “fiduciary” responsibility.
Consistently ensures that the organization is operated in accordance with all applicable local, state and federal laws.
Flexibility to accommodate the needs of a busy executive and a growing organization.
Willingness to go above and beyond the status quo.
Evidence of spiritual maturity as evidenced by involvmenet in a local church and pastoral references.
Personal qualities of credibility, and dedication to the mission of City on a Hill.
Ability to translate financial concepts to – and to effectively collaborate with -- programmatic and fundraising colleagues without finance backgrounds.
A track record in grants management and legal affairs highly desirable.
Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software.
Commitment to training programs that maximize individual and organization goals across the organization including best practices in human resources activities
Possess keen analytical skills and demonstrate the ability to resolve technical problems ranging in complexity through sound decision making.
Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
A multi-tasker with the ability to wear many hats in a fast-paced environment
Clear commitment to life transformation, community revitalization, racial justice, and stewardship of resources.
EDUCATION & EXPERIENCE REQUIREMENTS
Minimum of a BA in accounting, ideally with an MBA or CPA
At least 10 years of overall professional experience; ideally six-plus years of broad financial and operations management experience
The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably overseen a human resources function previously
Demonstrated knowledge or job-related experience in property management and all phases of property operations, maintenance and repair highly desirable
Ability to sit, walk, stand, bend, and lift frequently throughout the workday.
Occasionally lifts items weighing up to 20 lbs.
Must have functional speech, vision, and hearing.
Operates all equipment necessary to perform the job.
Located in the heart of Milwaukee – one of America’s poorest cities, where more than 67,000 children are living in poverty – City on a Hill is bringing transformation by restoring hope, reducing poverty, strengthening families, and fostering racial reconciliation.