1. Relieves the Chief Executive Officer (CEO) of administrative type functions in order to increase the time the executive has available for executive level responsibilities. 2. Communicates on behalf of the CEO with other executives, staff, important external stakeholders 3. Coordinates operational processes to benefit the organization at large.
Reports to: Chief Executive Officer.
▪ Administrative support of the executive including complicated calendar maintenance ▪ Acts as project manager for various special projects ▪ Interface between external contacts/supporters and executives ▪ Interface between executive and staff as required ▪ Communicates with investors to coordinate logistical details and/or give company-related updates ▪ Organize and prioritize large volumes of information and calls ▪ Recruits and manages volunteers to increase the productivity of this position ▪ Work independently in a fast-paced environment ▪ Responds to and create email messages on behalf of executives ▪ Makes travel arrangements for executives and others traveling with executives (domestic, international, personal) ▪ Coordinate the logistics of weekly, quarterly and offsite meetings ▪ Prepare and distribute meeting materials to Board of Directors, Executive Team, General Staff ▪ Must properly handle time-sensitive and highly confidential information ▪ Prepares routine and advanced correspondence on behalf of executives ▪ Type and design general correspondence, memos, charts, tables, etc. ▪ Organize programs, events, meetings or conferences by arranging facilities and caterers ▪ Personal assistant to CEO to facilitate parties, car maintenance, dry cleaning, family travel
▪ Manage expense reports for executives ▪ Miscellaneous ad hoc projects as assigned by executives Qualifications: ▪ College degree or equivalent experience ▪ Must have a high level of interpersonal skills to handle sensitive and confidential situations. ▪ Ability to work independently and efficiently ▪ This position continually requires demonstrated poise, tact, and professionalism ▪ Computer and Internet savvy. ▪ Proficient in Google® Docs and Microsoft® Office Suite ▪ Excellent verbal and written communication skills ▪ Extremely organized and detail-oriented ▪ Must have good follow-through skills ▪ Superior presentation skills and ability to prioritize and work in a deadline-driven environment ▪ Demonstrated ability to juggle multiple tasks ▪ Must be proactive and anticipate business needs
Working Conditions and Expectations: ▪ Office environment ▪ Some out-of-town travel ▪ Excess of 40 hours per week ▪ A wide degree of creativity and latitude is expected
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