Feb 16, 2021

Business Administrator

$50,000 - $60,000 yearly
  • Olivet Baptist Church
  • Honolulu, Hawaii, USA
Full time Administrative

Job Description

Olivet Baptist Church in Honolulu has a key leadership position to fill. The person’s title will be Business Administrator or Office Administrator, depending on the qualifications and experiences of the person hired.

The person will report to the Senior Pastor and have or share responsibilities with elected volunteers for the business aspects of the church, including financial, personnel, facilities, and risk management.

The ideal candidate will most likely be an active member of a Hawaii Southern Baptist church, have extensive knowledge in accounting, and have experience at supervision and committee work. Of course, similar experiences and a track record of successfully administering people and activities will be considered in evaluating candidates.

To explore this opportunity, either for yourself or someone you might recommend, Olivet's Interim Office Manager will be glad to explain things further and answer any questions. 

OLIVET BAPTIST CHURCH

BUSINESS ADMINISTRATOR

Job Description

RESPONSIBILITIES:

The Administrator’s responsibilities relate to oversight of the office and business aspects of the church, including financial management, personnel management, property and facilities management, and risk management.  The Administrator is supervised by the Senior Pastor.

Financial Management:

  1. Under the direction of the Treasurer, be responsible for maintaining the accounting records and preparing financial reports for Olivet Baptist Church.
  2. Supervise and be the backup to the Bookkeeper in maintaining accounting records, using QuickBooks Online, and hard copy files that substantiate the accuracy of accounting entries and financial reports. 
  3. Assure all required tax forms (e.g. General Excise Tax, 1099’s, and W-2s) are properly prepared and distributed.
  4. Assist the Treasurer in maintaining internal accounting controls to ensure that all funds are counted and accounted for properly, and only authorized receipts and disbursements are made.
  5. Prepare annual budget requests for office expenses, utilities, and church expenses not included in budget requests from others.
  6. Provide assistance to the Finance Committee in preparing and reviewing the annual budget for the church.

Personnel Management:

  1. Maintain personnel records, job descriptions and time reporting records for church employees, including preschool employees.
  2. Coordinate the payment of all employees by a payroll processing firm.
  3. Administer personnel policies of the church.
  4. Maintain vacation and leave requests/records.
  5. Oversee benefits plans, including health care insurance and retirement savings.
  6. Assure compliance with federal and state labor laws.
  7. Work closely with Personnel Committee and attend their meetings as necessary.

Property and Facilities Management:

  1. Supervise the maintenance staff and coordinate the work of outside contractors.
  2. Coordinate the repairs and maintenance of buildings and facilities.
  3. Administer policies and procedures concerning use of all church properties and facilities.
  4. Liaison with property managers of rental properties.
  5. Work closely with Properties Committee and the Board of Trustees.

Risk Management:

  1. Oversee security and safety matters (including preschool).
  2. Maintain the insurance policies.
  3. Maintain an inventory and secure control of all keys.

Office and Other:

  1. Supervise and evaluate on a regular basis, the Office Assistant and custodial staff. 
  2. Provide direction and assistance regarding the daily operation of the church office.
  3. Oversee the purchase of office supplies, janitorial supplies, kitchen supplies, and equipment for office and church.  Maintain vendor relationships.
  4. Facilitate training of staff in use of office equipment and computer systems, and implementing procedures. 
  5. Coordinate the repair/maintenance of office equipment.  Keep current maintenance agreements on office equipment.  Recommend purchase/lease of new equipment.
  6. Coordinate mailing of newsletters and maintain postal accounts for postage meter and bulk mail.
  7. Oversee maintenance of permanent files, including legal documents.
  8. Oversee the publication of weekly bulletin, monthly newsletter and other publications as needed.  Proof read and edit as necessary.
  9. Oversee maintenance of the church calendar.
  10. Prepare and file Annual Church Profile report.
  11. Coordinate/assist in production of monthly church council agenda and quarterly business meeting agenda packets.
  12. Perform other work requested by ministerial staff and various committees.

MINIMUM QUALIFIATIONS:

  1. College graduate with degree in Business, preferably with a major in Accounting or other education and work experience that demonstrates a strong understanding of accounting and financial reporting. 
  2. Minimum of five years experience in the role of Office Manager or similar supervisory experience
  3. Experience in human resource and personnel matters.
  4. Working knowledge of accounting principles.
  5. Demonstrated experience with budgets and financial reconciliations.  
  6. As a faith-based organization and place of Christian worship, our beliefs are foundational to everything we do.  The Administrator is expected to embrace these beliefs and become a participating member of the church. 




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