Nov 30, 2020

Purchasing Coordinator

  • JAARS, Inc.
  • Remote
Part time Administrative Inventory-Purchasing Nonprofit Purchasing-Procurement Supply Chain

Job Description

Target Staff Type   Volunteer

Work Location   JAARS Waxhaw or Remote

FTE   0.400

Position Summary

The Procurement Coordinator will oversee essential activities in the purchasing production cycle from purchase order (PO) issuance to the timely authorization of payment; the role will have critical contribution of accelerating the training and educating the department staff on the NetSuite application and contributing to improving the overall performance and quality improvements of the Central Purchasing department. The position may partner with internal Accounting and Receiving teams on various interrelated functional tasks while collaborating with internal department's team, including Buyers, Procurement Specialists, Contracts, and Material Management, as needed.

Position Responsibilities

  • Gains advanced understanding of the NetSuite application and implements solutions to train internal department staff on NetSuite functionality; acts as an authoritative resource for solutions, tools, reporting, and approaches to accelerate the team’s application and operational mastery of NetSuite.
  • Overviews critical aspects of the purchasing production cycle, in PO issuance with focused emphasis on completion, timely accuracy verification and follow through with three way match processing.
  • Recommends approaches to streamline and improve the overall quality of Purchasing workflows, policies and practices; documents processes for continuous process improvement.
  • In conjunction with Accounting, assists in overseeing timely authorization of payment for purchases by forwarding receiving documentation.
  • In conjunction with Receiving, assists in overseeing verification of receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers; tracks POs and may produce summary or status reporting on a timely basis.
  • Uses NetSuite purchasing system to create a purchase order from a requisition request; may educate internal departments and PO requestors on system functionality.

Position Requirements

  • A deep and growing walk with the Lord Jesus that includes your personal spiritual growth and the ability to support others in their spiritual growth
  • Embrace the vision, mission, and core values of JAARS
  • Degree in Mechanical Engineering, Purchasing, Inventory, Supply Chain, or related discipline, or equivalent experience is desirable
  • Technical savvy and peaked aptitude to rapidly learn Oracle NetSuite and apply the system’s functionality with confidence and operational familiarity
  • Ability to perform in a fast-tempo, high volume environment that depends on multi-tasking several duties simultaneously and with accuracy
  • Related experience in Buyer, Supply Chain, Shipping/Receiving, and Purchasing to perform the essential duties of the position, or the aptitude the rapidly learn and apply the knowledge to perform the tasks, responsibilities, and duties
  • Ability to work and influence across organizations and displaying an acumen of follow through and accuracy
  • Ability to communicate effectively and build trust with internal department stakeholders and external vendor partners

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