Jun 25, 2020

Bookkeeper/Finance Manager

  • Robert Stearns Int'l, Inc./Eagles' Wings
  • Clarence, NY, USA
Full time Accounting Finance Ministry Nonprofit

Job Description

We are looking for a Bookkeeper/Finance Manager for our global ministry.  Responsibilities would include financial data entry and reporting, accounts payable/receivable, reconciliation of all accounts, preparing and presenting weekly finance reports to the executive team, in collaboration with the director of operations maintaining a budget, and other financial tasks.

Our headquarters is in Clarence, NY but we have offices in New York, New Jersey, Los Angeles, and international presence in Frankfurt, Germany; São Paulo, Brazil; and Jerusalem, Israel, and this job would support all of those efforts and initiatives.

To do this role properly you should have a detailed understanding of Quickbooks, the full Microsoft Office suite, and a number of other online programs we utilize for registration, financial tracking, etc. as well as having had experience as a bookkeeper in the past.

This is a full-time position, Monday-Friday 9:00 am – 5:30 pm.

Bookkeeper Responsibilities:

  • Daily Financial Data Entry in both Quickbooks and our Database
  • Accounts Payable – opening, entering and submitting for approval all bills.
  • Accounts Receivable – tracking income and entering deposits into Quickbooks
  • Doing bank deposits and reconciling all accounts on a weekly basis.
  • Prepare financial statements, reports, memos, invoices letters, and other documents.
  • Prepare weekly finance report including an update on all accounts, funds received, bills to be paid.
  • Tracking rent and rental income.
  • Research data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Maintaining a clear detailed budget.
  • Use various software, including word processing, spreadsheets, databases, and presentation software.
  • Answering phones and routing calls to the correct person or taking messages.
  • Provide general administrative support, completing other tasks as needed.

Competencies

  1. Financial/Accounting experience
  2. Communication Proficiency
  3. Time Management
  4. Collaboration Skills
  5. Personal Effectiveness/Credibility
  6. Flexibility
  7. Technical Capacity
  8. Stress Management/Composure

Position Requirements:

  • Proven experience as bookkeeper or finance manager
  • In-depth understanding and skill with Quickbooks and the entire Microsoft Office suite.
  • Proficiency in using the internet including downloading online reports, credit card processing summaries, etc.
  • High school diploma.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.

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