Apr 16, 2019

Administrative Assistant/Book Keeper

  • Loving & Caring, Inc.
  • New Holland, PA 17557, USA
Part time Accounting Administrative

Job Description

Loving & Caring, Inc. is hiring an Adminstrative Assistant/Book keeper

Reports to:  Board of Directors

Works Closely with:  Director of Ministry Services

Part Time – 30 Hours



The Administrative Assistant/Book Keeper shall be committed to serve, and willing to work and stay organized in an office atmosphere.



  • Able to fully support the Loving & Caring core values and ministry philosophy.
  • Have at least one year of administrative and book keeping experience.
  • Able to minister to those who contact the office.
  • Able to work as a team member.
  • Have strong computer skills and knowledge (Microsoft suite, QuickBooks).
  • Maintain confidentiality in all areas.


Essential Duties

  • Provide support to the Director of Ministry Services through administrative, and organizational support.
  • Assist Director of Ministry services with editing and book compilation.
  • Oversee maintenance of website and face book account.
  • Design basic appeal letters with stories from Director of Ministry Services (twice a year).
  • Design and mail prayer calendar (bi-monthly).
  • Responsible for posting monthly blogs.
  • Responsible for answering the phone.
  • Keep track of vacation and comp time.
  • Responsible for accounts receivable/payable.
  • Responsible for weekly banking, deposits, and bank reconciliations.
  • Receive and process mail.
  • Management of the donor database including recording contributions, generating thank you letters, and mailing with receipts.
  • Oversee all files seeing that they are kept up to date and in proper order.
  • Responsible for financial reports.
  • Serve as liaison with the accountant.
  • Responsible for general maintenance of website and face book account.
  • Oversee equipment and repairs.
  • Scan in documents for e-filing.
  • Monthly reporting to the Board of Directors.
  • Other duties as needed.

Qualified Candidates should submit a resume by email to mail@lovingandcaring.org

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