Hello! Welcome! Our vision for The Grove is to be the most welcoming and hospitable church in the nation! As part of our Hospitality Ministry vision we regularly open the church as a venue for special events to our church family and to the community. The Events Coordinator oversees communications and organizational details for internal and external events to ensure everyone who comes onto our campus feels the love of Jesus.
Reports To: Events Director
Works with: Events Team, Hospitality Ministry, Facilities Department, Volunteers, Guests
Works: 40 hours per week, hourly
Administration – 50%
Schedule all outside ministry events in Planning Center Resources
Schedule HVAC needs for all events in church
Coordinate staff trainings for utilizing Planning Center Resources
Create regular reports on schedules events
Review policies and procedures of onsite events with clients
Schedule all Memorials and Funerals in Planning Center Resources
Coordinate inter-departmental communications relating to event’s needs
Oversee event hosts for individual events
Guest Liaison – 40%
Respond to all inquiries regarding room use.
Meet with guests for informational interviews and facility tours regarding events and memorials
Coordinate event information with departments; floor plans, timelines, details of events
Host events as needed
Other – 10%
Attend weekly Event Teams meetings; facilitate meetings as needed.
Attend church all-staff meetings, devotions and trainings.