Jan 02, 2019

Administrative Assistant

  • Youth for Christ - Greater Cleveland
  • Cleveland, OH, USA
Full time Administrative

Job Description

Administrative Assistant Job Description – Full Time

Goal: To advance the mission and vision of Greater Cleveland Youth For Christ by implementing a comprehensive administrative support plan for GCYFC headquarters and staffing needs.

Key Objectives:

*STAFF SUPPORT *OFFICE SUPPORT

Specific Duties: Reports to Director of Operations. Responsibilities include, but are not limited to, the following:

Staff Support 14 Hrs.

  • Staff retreats: logistics: location; meals; agenda; handouts; supplies; calendar; staff ‘gifts’
  • Staff Meeting: Produce weekly agenda, notes, order monthly lunch, gather staff ministry summaries, prayer calendar
  • Key Areas of staff support:
  • Orientation of new staff
  • Chartering & Reporting for National Impact.
  • Order business cards; SWR-timesheet input; input goals on excel tracker;
  • Manage All staff calendar of club meetings, summer plans, staff retreat, ML events, vehicle use, etc.
  • Coordinate Staff Training: Regional and National Conference, Dale Carnegie, BVU, etc. Transportation, etc.
  • Help with computer logins, IMPACT (ministry) reporting support; BETA tool support; SWR Wufoo reporting.
  • Order materials for follow up packets for club and ministry events.
  • Track and sign-out/in for YFC vehicles and sound equipment
  • Building permits for club and special events
  • Ongoing staff support: ie. Computer sign in help, document creation, etc. ‘as able’ or schedule permitting.
  • Assistance and support for the Director of Operations: hiring process, projects, other…

Office Operations 14 Hrs

  • Maintain daily task list, fill calendar with daily activity, sign in/out sheet for work hours.
  • Contact with YFC/USA for permits, chartering, etc.
  • Process daily mail (mailbox Monday)
  • Answer phone and front door. Take messages as needed. Check fax and print messages as needed.
  • Operation, maintenance, restocking, and minor repair for copier and office equipment.
  • Print and fill the “Staff Forms” shelf as needed.
  • Check office, kitchen, and bathroom supplies and order as needed.
  • Light cleaning in kitchen, bathrooms, office as needed. (get volunteer help for this)
  • Create volunteer team for office to clean, stuff mailings, fix or repairs updates,

Ministry Leader (Volunteer) Coordinator- (works with DO)- 4 Hrs

  • Volunteer trainings-chapter and local: location, handouts, food, sound, invites, etc.
  • Volunteer Appreciation Events: location, gifts, worship team, program, invites, mailing

Personal Support and Fundraising-

4 Hrs

  • Develop and implement a personal plan for acquiring new donor prospects through communications, events, news/E-letters, personal visits, tours, etc. 2 personal newsletters/yr (April & October) to your 100+ name list.
  • Inviting guests to See The Story tours, dinners, fundraisers.
  • Create awareness of ministry needs and invite prospects to become donors, volunteers, prayer warriors.

Miscellaneous 4 hrs

  • Staff Meeting - Thursdays 8:30-10 AM; supervisory mtgs., 3 Quarterly reviews, team mtgs as requested.
  • Attend staff training's as requested; STS tours with guests; ministry events/club as requested
  • Keep a personal time sheet

As an employee of Youth For Christ and a minister of the gospel, YFC expects all employees to:

  • Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.
  • Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC.
  • Teach and preach from the holy Bible at YFC staff meetings, conferences, camps and events.

Miscellaneous

  • Staff Meeting - Thursdays 8:30-11 AM
  • Attend staff training's as requested; STS tours with guests; ministry events/club as requested
  • Keep a personal time sheet

Salary Range: Commensurate with Experience: Based on a 40hr/wk. There will be a 60 day evaluation period.

Reports to: Operations Director

Please send Resume to: Bri Ragan at the email address listed

Job Type: Full-time


Apply Now

Since 1997, the ChristianCareerCenter.com has been the #1 Christian Career Center for Christian men and women on the Internet. If you are looking for work that fits your design and is not just a job but a calling, then you have come to the right place. You can search for church employment and ministry openings that include: nonprofit jobs, ministry jobs, mission/missionary jobs, church jobs, house parent jobs, teaching jobs, sales jobs, administrative jobs, media jobs and more. Through our network of niche job boards (ChristianJob.com, ChurchJobsOnline.com and ChristianJobFair.com) you can search for other ministry opportunities. We also offer career counseling & career testing, resume writing, job search assistance and interviewing guidance for Christian job seekers. Are you in need of quality candidates for your job openings? The ChristianCareerCenter.com allows your Christian organization and/or ministry to post openings and view thousands of resumes.

Copyrights © 2018 Christiancareercenter | All Rights Reserved