Job Title: Receptionist & Office Coordinator FLSA Status: Non-Exempt Department: Human Resources Band: 5 Report to: Human Resources Manager Work Hours: Full-Time Date: April 1, 2018
● Greet & direct all guests upon their entering the office ● Efficiently manage incoming calls and emails, and respond to inquiries or forward to appropriate staff. ● Manage relationships with all delivery personnel, and sign for deliveries ● Communicate important building/office information and announcements with staff. ● Serve as point person for general office needs and requests. Responsible for coordinating office requests. ● Order general office supplies (non-technology) and kitchen supplies. ● Maintain organization in public areas and perform regular check ups, 2-3 times/day (lobby, kitchen, lounge, supplies closets, printer areas, conference rooms). ● Coordinate vendor visits with building security ● Create and distribute keys and keycards; communicate security login credentials ● Manage filing cabinet and office key distribution ● Pay vendor bills ● Coordinate regular refrigerator cleaning ● Work with supervisor to manage office cleaning and other office management related vendors ● Support Human Resources in coordinating All-Staff Monthly Lunch and other events as needed ● Distribute incoming mail and outgoing mail and packages ● Update monthly postage reports for Finance team ● Responsible for routine and emergency maintenance of office equipment, kitchen equipment and water lines (plumbing) ● Complete monthly insurance bill journals ● Maintain data in database (manage all-staff list, enter Sunday guest cards and attendance, update addresses) ● Provide administrative support to HR team ● Conduct monthly fire extinguisher inspections ● Maintain staff directory and Office Support page on staff intranet ● Work with HR Director on bed-bug inspections ● Oversee facilities projects ● Oversee USPS account and pay annual fees ● Assist with A/V setup in conference rooms when needed ● Act as liaison between Redeemer and building management ● Manage property removal passes ● Coordinate and send out weekly staff update ● Manage cable sign out ● Manage lost and found drawer ● In charge of K9 inspection (need to come in by 7:30am for the day, once a month or every other month)
Need to embrace Redeemer’s vision and have a gospel-oriented heart for New York City ● High school diploma, GED, or equivalent ● Previous experiences a plus ● Must be a dependable team player and self-starter with ability to take initiative. ● Strong problem solving and decision-making skills: ability to deal with demanding and challenging people and adapt to changes and maintain professionalism during crisis or any unexpected situations ● Proficient in MS Office applications (Word, Excel, PowerPoint, etc.), Google Drive apps, and internet ● Excellent communication and interpersonal skills ● Strong organizational skills (attention to detail and organizational skills) ● Ability to handle multiple tasks.