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Administrative Assistant

Posted by: Greater Cleveland Youth for Christ

Posted date: 2018-May-14

Location: Cleveland, Oh

Goal: To advance the mission and vision of Greater Cleveland Youth For Christ by implementing a comprehensive administrative support plan for GCYFC headquarters and staffing needs.


Key Objectives:           *STAFF SUPPORT           *OFFICE SUPPORT        * MINISTRY LEADER (Volunteer) SUPPORT


Specific Duties: Reports to Executive Director.  Responsibilities include, but are not limited to, the following:


Staff Support                                                                                                                                    

·       Staff retreats: logistics, location, meals, agenda, handouts, supplies, calendar, staff ‘gifts’

·       Staff Meeting: Produce weekly agenda, notes, order monthly lunch, gather staff ministry summaries, prayer calendar

·       Oversees the 7 newsletters each year: print envelopes, newsletters, prayer calendar, return envelopes, stuff day, bulk mail…

·       Key Areas of staff support:  

a.     Orientation of new staff

b.     Order business cards; SWR-timesheet input; input goals on excel tracker;

c.      Manage All staff calendar of club meetings, summer plans, staff retreat, ML events, vehicle use, etc.

d.     Coordinate Training: Regional and National Conference, Dale Carnegie, BVU, etc. Transportation, etc.

e.     Help with computer logins, IMPACT (ministry) reporting support; BETA tool support

f.       Order materials for follow up packets for club and ministry events.

g.     Help with all staff newsletters and mailing process.

h.     Track and sign-out/in for YFC vehicles and sound equipment

i.       Building permits for club and special events


Office Operations                                                                                                                          

·       Maintain daily task list, fill calendar with daily activity, sign in/out sheet for work hours.

·       Contact with YFC/USA for permits, chartering, etc.

·       Process daily mail (mailbox Monday)

·       Answer phone and front door.  Take messages as needed. Check fax and print messages as needed.

·       Operation, maintenance, restocking, and minor repair for copier and office equipment.

·       Print and fill the “Staff Forms” shelf as needed.

·       Check office, kitchen, and bathroom supplies and order as needed.

·       Light cleaning in kitchen, bathrooms, office as needed. (get volunteer help for this)

·       Create volunteer team for office to clean, stuff mailings, fix or repairs updates,


Ministry Leader (Volunteer) Coordinator- (works with COO)

·       Volunteer application status. Track volunteer application, SAPT, B/G check, training, etc. status

·       Volunteer trainings-chapter and local: location, handouts, food, sound, invites, etc.

·       Volunteer Appreciation Events: location, gifts, worship team, program, invites, mailing


Personal Support and Fundraising

·       Develop and implement a personal plan for acquiring new donor prospects through communications, events, news/E-letters, personal visits, tours, etc.  2 personal newsletters/yr (April & October) to your 100+ name list.

·       Inviting guests to See The Story tours, dinners, fundraisers. 

·       Create awareness of ministry needs and invite prospects to become donors, volunteers, prayer warriors.



As an employee of Youth For Christ and a minister of the gospel, YFC expects all employees to:

·       Seek God’s guidance and wisdom, through prayer and meditation, for the organization as a whole as well as for specific ministry initiatives.

·       Participate and lead regular times of prayer, devotion and worship as a regular aspect of your role within YFC.

·       Teach and preach from the holy Bible at YFC staff meetings, conferences, camps and events.



·       Staff Meeting- Thursdays 8:30 am – 11:00 am

·       Attend staff trainings as requested; STS tours with guests; ministry events/club as requested

·       Keep a personal time sheet




• Mature Christian faith, and agrees with the YFC Statement of Faith

• Ability to develop a genuine passion for the Mission of YFC

• Individual must be energetic and enthusiastic, personable and motivated

• Individual must be detail oriented

• Ability to work independently and as a team member

• Ability to work occasional nights and/or weekends as needed



• Enjoys working in a fast-paced, professional environment

• Strong written and oral communication skills

• High level of proficiency in Microsoft Office 2010.


• Applicant must be capable of the following:

a. Microsoft Word: Highlight text, configure fonts, set margins, work with page views, align text, create columns, spell check, copy and paste, use print options, create envelopes and labels; work with borders, tables, bulleted and numbered lists; use the thesaurus, keyboard shortcuts, insert and work with pictures and other art forms

b. Microsoft Excel: Create spreadsheets and workbooks, print spreadsheets and partial spreadsheets, format and sort data, freeze panes, work with rows and columns, create formulas, and work with calculations

c. Microsoft Publisher: Create postcard, fliers, bi-fold and tri-fold documents; work with multiple tabs, text boxes, group text boxes, insert text and pictures, clip art, etc.; use color, fonts, create double-sided documents


Salary Range:  $12+ per hour (based on experience and performance)


Reports to: Executive Director

Job Title Administrative Assistant
Post Details
Organization Greater Cleveland Youth for Christ
Phone 2162529881
Email yfc(at)yfccleveland.org
Location Cleveland, Oh
State State -> Ohio
Zip Code 44109.00
Country Country -> United States
Deadline for applying
Job Type Job Type -> Full-time
Job Category Job Classification -> Ministry - Other
Church Job Category Church Job Category -> Administrative Assistant
Denomination Denomination -> Non-Denominational
Church Size Church Size -> Under 50
Worship Style

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