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Administrative Assistant 2


Posted by: Issachar Initiative

Posted date: 2018-Mar-06

Location: Aliso Viejo

SUMMARY:

Under the direction of assigned supervisor, perform a variety of secretarial and clerical duties in support of a general office function.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Works cooperatively with all team members to support the achievement of work plan activities designed to achieve identified goals and objectives;
    ● Operates office equipment such as computers, fax machines, photocopiers, voice mail messaging systems and computer scanning equipment to complete department tasks;
    ● Performs clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for the Manager(s) or designate(s);
    ● Coordinates and organizes meetings and conferences including meeting venue bookings, catering requirements, sets up the room with audio-visual equipment and flip charts and tends to other requirements of meetings;
    ● Completes internal and external correspondence, legal documents, form letters and other documents, and distributes them as directed;
    ● Prepares meeting agendas, records and distributes meeting minutes, and maintains organized files of same;
    ● Arranges for staff travel including making hotel accommodations, land and air transportation reservations.

OTHER FUNCTIONS:

  • Coordinate the duplication and distribution of a variety of materials.
    ● Receive, open and distribute mail.
    ● Perform related duties or special projects as assigned

QUALIFICATIONS:

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
  • The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE, SKILLS & ABILITIES:

  • Modern office practices, procedures, and equipment;
    ● Record-keeping techniques;
    ● Ministry and department organization, policies and objectives;
    ● Oral and written communication skills;
    ● Intermediate knowledge of Microsoft Office (i.e. word processing, desktop publishing)
    ● Perform secretarial and clerical work of average difficulty with speed and accuracy;
    ● Type at 45 words net per minute from clear copy;
    ● Work cooperatively with others;
    ● Meet schedules and deadlines;
    ● Plan and organize work;
    ● Maintain records and prepare simple reports;
    ● Work confidentially with discretion.

EDUCATION and/or EXPERIENCE:

Any combination equivalent to: graduation from high school, including or supplemented by courses in secretarial skills with a minimum of two years secretarial experience or an equivalent combination of education and experience.

Job Title Administrative Assistant 2
Post Details
Organization Issachar Initiative
Phone
Email lyn(at)issacharinitiative.org
Location Aliso Viejo
State State -> California
Zip Code 92656.00
Country Country -> United States
Salary
Deadline for applying
    
    
Category
Job Type Job Type -> Full-time
Job Category Job Classification -> Ministry - Other
Church Job Category
Denomination
Church Size
Worship Style

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