Accounting Specialist: Under the guidance and supervision of the Comptroller and Bursar, provide accounting support to the general organization operations. The position will work closely with the Bursar and the Director of Donor Advancement and CPA firm to ensure seamless account reconciliation and quality control.
Process donations, gifts and event registration fees, provide receipts and prepare cash and checks for bank deposits
Prepares all accounts payables including invoice processing, data entry and verifies GL account numbers used for purchasing activities
Reconciles monthly bank accounts, petty cash, payables, accruals, receivables and other accounts as assigned by Comptroller
Process and track expenses, managing receipts, credit cards, and reimbursements
Maintain financial files, to include: payable vendors, W9 and 1099 forms, per organization standards
Process, record and code tuition payments
Analyzes and reports variances in financials
Perform or assist with financial compliance and procedural audits
Ensures that the company internal controls and policies are functional and adequate
Prepares financial statements in accordance with generally accepted accounting principles (GAAP), industry practices and regulatory guidelines.
Prepares reports for management use, such as P/L statements, and other reports as needed.
Must be have a degree in Accounting, finance or business or have at least two years’ experience in an accounting/finance support position
Practical accounting experience in a non-profit organization
Must have basic proficiency with Microsoft Word and Excel, QuickBooks Online and Database management
Must past a background check
Ensures confidentiality of all financial information and files to protect the privacy of staff, students and donors